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Resume for Administrative Assistant
Employers want to believe that when
they employ an
administrative assistant they will fit into the role smoothly,
with little down time and without any disruption to the organisation.
So the most important part to emphasise
in your resume for administrative assistant are:
Your Current skills and Past experience
These are indicators of your performance in the future.
Key qualities employers look for in
Clerical Assistant/
Clerical Officer are:
-
Organisational skills
-
Good communication skills
-
Team working skills
-
Experience in specific fields
-
Computer literacy
Simple is best
Always make it easy to read
Not more than 2 A4 sides
Clear: Always type, clear spaces between sections e.g. skills, experience
etc. Organise it logically... Plain font Ariel or Times New Roman.
Always spell check
(Think of someone speed reading in 15-30 seconds)
Key
skills
Job calls for specific skills e.g wordprocessing, book keeping, audio
typing, minute taking. These should be in you key skills section.
You generally need experience in a specific field as a job requirement
Career History
Focus on area of responsibility, experience gained and skills used. Include any improvements you have made to to departmental efficiency or effectiveness.
Personal Statement
There can be 3 types of personal
statements
1. Personal Profile
2. Career profile
3. Career Objective
1.
Personal Profile
Brief statement summarising your personal characterises, qualities and
attributes. It tells the reader what sort of person you are.
An adaptable and experienced clerical assistant, proficient with both computerised and clerical systems. Quick learner and can relate will with people at all levels. Many years experience gained in public and private companies. Trustworthy and hard working and works to strict deadlines.
• 5 years experience in administration
• A working knowledge of IT applications
• An excellent track record in customer service
Skills
• Communication skill
• Administration skills
Personal Strengths
• An eye for details
• Works well under pressure
Personal qualities
• Creative. • Organised . • Adaptable. • Ambitious • Capable • Calm • Accurate • bilingual
Career
Profile
Here you focus on career high posts. It gives you a chance to spotlight
your work experience to date. It gives an idea of you capabilities and
background making it easer to pick out details from your CV.
E.g.
A Clerical Officer with a background in the NHS and the Further Education colleges and a through understanding of the administrative systems specifically Word, Excel and Outlook.
• 5 years experience in administration
• A working knowledge of IT
applications
• An excellent track record in customer service
Skills
• Communication skill
• Administration skills
Personal Strengths
• An eye for details
• Works well under pressure
Buzz
words to include when putting together a personal profile
Personal qualities
• Creative • Organised • Adaptable • Ambitious
• Capable • Calm • Accurate • bilingual
Career
objective
States the sort position you are looking for. It can be used on its own
or combined with the other two statements described above.
Examples
Seeking an administration position where excellent word processing and
interpersonal skills would be of value.
Also include in your CV
Skills, experience, knowledge and capabilities. These are the most important items to include in your CV, match them as closely to the type of jobs you are applying for.
This is the place to highlight any positive changes you have made that has resulted in improved performance or has saved money.
Un-necessaries information in your CV
• Desperate language
– “I will do anything”
• Unnatural language, finicky language – stick to clear concise
wording
• Irrelevant personal details – This will leave space for
your more important details to stand out
o Maiden name
o Marital status
o Title – irrelevant unless there is ambiguity e.g. your first name
is Jo
o Number of children
o Gender
o Nationality
o Age
o Religious or political alliances
o Reasons for leaving your last job
o Photographs
o Previous salary
There is no need to include negative information or information that will cast you in a negative light. You are in charge of what goes in your CV; put a positive spin on information.
Jobs you did ten years ago are mostly relevant unless they have a direct bearing on your present capabilities. Your employers want to know what you are doing now.
Just add “references are available on request”. They employer will take them up later if required.
Employer’s viewpoint
What are they looking for
when 150 CV lands on their desk, first they need to shortlist a handful.
How do they decide? They’ll choose people who know to do the job.
People who:
• Have the skills required for the job
• Have the relevant experience
• Overcome similar challenges in the past employment career
• Personal qualities
Employers want to see make
those experiences and skills clear on their CV.
When creating a clerical position resume
always remember
• Include a covering letter written to highlight your match for
the requirements of the job.
• Send your CV to a named person, not just the personnel department.
If this information phone up & ask.
• Always send in good time before the deadline.
Your CV - what to put in it
firstly make sure it section is clearly identifiable and clearly labelled
and readable with white space between them.
More advice on administrative assistant sample resume
Overqualified - Are you too experienced
CV too long - Is your more than 2 sides of an A4
Career change