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Administrative assistant sample resume

Administrative assistant example resume

Cover letter for administrative assistant

Clerical position example resume

CV Problems
Overqualified
CV too long
Career change

Resume for Administrative Assistant

Employers want to believe that when they employ an
administrative assistant they will fit into the role smoothly,
with little down time and without any disruption to the organisation. So the most important part to emphasise
in your resume for administrative assistant are:

Your Current skills and Past experience
These are indicators of your performance in the future.

Key qualities employers look for in Clerical Assistant/
Clerical Officer are:

  • Organisational skills
  • Good communication skills
  • Team working skills
  • Experience in specific fields
  • Computer literacy

Simple is best

Always make it easy to read
Not more than 2 A4 sides
Clear: Always type, clear spaces between sections e.g. skills, experience etc. Organise it logically... Plain font Ariel or Times New Roman.
Always spell check
(Think of someone speed reading in 15-30 seconds)

       
These are the sections that should appear in your resume for administrative assistant

Key skills
Job calls for specific skills e.g wordprocessing, book keeping, audio typing, minute taking. These should be in you key skills section.

Key experience
You generally need experience in a specific field as a job requirement

Career History

Focus on area of responsibility, experience gained and skills used. Include any improvements you have made to to departmental efficiency or effectiveness.

Personal Statement

There can be 3 types of personal statements
1. Personal Profile
2. Career profile
3. Career Objective

1. Personal Profile
Brief statement summarising your personal characterises, qualities and attributes. It tells the reader what sort of person you are.

An adaptable and experienced clerical assistant, proficient with both computerised and clerical systems. Quick learner and can relate will with people at all levels. Many years experience gained in public and private companies. Trustworthy and hard working and works to strict deadlines.

Experience
• 5 years experience in administration
• A working knowledge of IT applications
• An excellent track record in customer service

Skills
• Communication skill
• Administration skills

Personal Strengths
• An eye for details
• Works well under pressure

Buzz words to include when putting together a personal profile
Personal qualities
• Creative. • Organised . • Adaptable. • Ambitious • Capable • Calm • Accurate • bilingual

Career Profile
Here you focus on career high posts. It gives you a chance to spotlight your work experience to date. It gives an idea of you capabilities and background making it easer to pick out details from your CV.

E.g.

A Clerical Officer with a background in the NHS and the Further Education colleges and a through understanding of the administrative systems specifically Word, Excel and Outlook.

Experience
• 5 years experience in administration
• A working knowledge of IT
applications
• An excellent track record in customer service

Skills
• Communication skill
• Administration skills

Personal Strengths
• An eye for details
• Works well under pressure

Buzz words to include when putting together a personal profile
Personal qualities


• Creative • Organised • Adaptable • Ambitious • Capable • Calm • Accurate • bilingual

Career objective
States the sort position you are looking for. It can be used on its own or combined with the other two statements described above.

Examples
Seeking an administration position where excellent word processing and interpersonal skills would be of value.

Also include in your CV

Skills, experience, knowledge and capabilities. These are the most important items to include in your CV, match them as closely to the type of jobs you are applying for.

Achievements
This is the place to highlight any positive changes you have made that has resulted in improved performance or has saved money.
If your CV covers 2 pages, always put the most information on the first page.

Un-necessaries information in your CV

• Desperate language – “I will do anything”
• Unnatural language, finicky language – stick to clear concise wording
• Irrelevant personal details – This will leave space for your more important details to stand out
o Maiden name
o Marital status
o Title – irrelevant unless there is ambiguity e.g. your first name is Jo
o Number of children
o Gender
o Nationality
o Age
o Religious or political alliances
o Reasons for leaving your last job
o Photographs
o Previous salary

Unhelpful Information in your CV
There is no need to include negative information or information that will cast you in a negative light. You are in charge of what goes in your CV; put a positive spin on information.
 
Old information in your CV
Jobs you did ten years ago are mostly relevant unless they have a direct bearing on your present capabilities. Your employers want to know what you are doing now.
References
Just add “references are available on request”. They employer will take them up later if required.
 

Employer’s viewpoint

What are they looking for when 150 CV lands on their desk, first they need to shortlist a handful. How do they decide? They’ll choose people who know to do the job. People who:
• Have the skills required for the job
• Have the relevant experience
• Overcome similar challenges in the past employment career
• Personal qualities

Employers want to see make those experiences and skills clear on their CV.

 
     

When creating a clerical position resume always remember
• Include a covering letter written to highlight your match for the requirements of the job.
• Send your CV to a named person, not just the personnel department. If this information phone up & ask.
• Always send in good time before the deadline.
Your CV - what to put in it
firstly make sure it section is clearly identifiable and clearly labelled and readable with white space between them.

More advice on administrative assistant sample resume

CV Problems
Overqualified - Are you too experienced
CV too long - Is your more than 2 sides of an A4
Career change